After applying to a Global Master's programme
What happens after you have applied for a Global Master's Programme? The admissions process is divided between UniversityAdmissions and Karolinska Institutet. We have different responsibilities.
What does UniversityAdmissions do?
Initially your application is processed by University Admissions. University Admissions checks whether you are required to pay the application fee or whether you are exempted from the fees. If you are required to pay the application fee, your application will not be processed before they have received the payment. The deadline for the receipt of the application fee is 3 February 2020.
Once your fee status is settled, University Admissions assesses the documents which you have submitted. If you have not documented your degree according to the instructions, you will receive a message with instructions at your account at UniversityAdmissions.se. University Admissions also assesses if your degree is equivalent to a Swedish Bachelor’s degree of 180 credits (ECTS). You can check the specific country requirements for more information for your country of studies.
UniversityAdmissions also assesses if you meet the requirements for English proficiency.
It is important to note that University Admissions cannot guarantee that they will assess your application before the deadline for the receipt of supporting documents, 3 February 2020. If you have not certified your eligibility correctly by that date, your application will be considered a late application. Karolinska Institutet rarely accept late applicants to our Global Master’s Programmes. Make sure to apply early and submit your documentation according to the instructions!
What does Karolinska Institutet do?
Once your academic credentials have been registered, the admissions office at Karolinska Institutet will assess if you meet the specific entry requirements for the programme(s) that you have applied for. For example, the Global Master’s Programme in Nutrition Science requires a Bachelor’s degree in biomedicine, cellular and molecular biology, pharmaceutics, medicine, nutrition or the equivalent. If we need to determine if your degree can be considered equivalent, we will look at your transcript of records and the relevance of the courses included in your degree.
The merits of all applicants that meet the general and specific entry requirements are then assessed by a programme committee. The Global Master’s programmes have different CV forms that all applicants are strongly recommended to use.
The programme committee will make an overall assessment of how relevant your previous studies are and look for merits such as extracurricular, work and research experiences within a relevant area. They are also very interested in why you have chosen the programme, and take into consideration your statement of intent (included in the CV form).
The selection normally takes place in April, and all eligible applicants receive an admissions offer or are placed on the waiting list to the programme. If you have been admitted to a higher priority, your lower prioritised options are deleted, so it is important to rank your applications carefully! If you are not eligible, your application does not participate in the selection. You receive a notification to your email address when the selection result is available at your account at UniversityAdmissions.se.
If you are admitted
Note that it is mandatory to reply to your admissions offer before the deadline (usually in late April), or you will lose your study place! Instructions are sent to the email address which you have registered at your account at UniversityAdmissions.se. Your notification of selection results (which is a letter of acceptance) can be downloaded from you account.
Conditions to your admission
If you are a tuition-fee paying student, there is a condition to your admission stating that you must pay the first installment in order to keep your study place. An invoice and instructions on how to pay will be sent to your email address.
If you are in you final year of your bachelor’s degree, there will also be a condition to your admission. You will receive a message to your account at UniversityAdmissions.se when your eligibility has been assessed, stating when you must be able to demonstrate that you have completed your studies in order to start your studies Karolinska Institutet.
How many students are admitted to the programme?
There are a different number of study places at each Global Master’s programme, usually between 20 to 40. Since we estimate that some admitted students will withdraw from their offers, we always admit more students than the number of study places. The goal is to give an early admissions offer to as many students as possible. We base our estimations on previous years statistics. While we are still developing our statistics page for the Global Master’s Programmes, you can check the statistics from previous years at http://statistik.uhr.se and search for MASTERHT-rounds.
If you are placed on the waiting list (reserve)
Unfortunately it is difficult to estimate the chances of acceptance for waitlisted applicants, since it depends on how many admitted students decline their offers. Karolinska Institutet admits more students than there are study places, so when an admitted student decline their place, this does not automatically lead to an offer for a waitlisted applicant. Usually there are few reserves that receive an offer.
The waiting list and reserve admissions is handled by the programme administrators. The admissions process continues until the start of the programme in the autumn, sometimes even after the start of the programme. Unfortunately we are not able to offer fee-paying students a study place after the beginning of June, since there is not enough time for the student residency process.
If you become admitted, the programme administrators will contact you, usually through e-mail, and you will have at least 24 hours to reply to your offer.
If you are waitlisted at KI and receive an offer at another university, and no longer wish to remain on the waiting list, you should withdraw your application from your account on UniversityAdmissions.
If you have applied for a KI scholarship
All applicants that
- are required to pay the tuition fees and
- have paid the application fee
will receive an email from KI offering to sign up as scholarship applicants between 8-22 February. The selection will be based on your merits submitted with your application via UniversityAdmissions. Read more at ki.se/scholarships.
If you have been admitted but cannot start your studies
We know that many must wait for scholarship announcement to be able to give us a final answer, and there might be many reasons why you are not able to make it. If you are not able to start your studies, we are grateful if you decline your admissions offer as early as possible.
Deferral of the study start
Sometimes it is not possible to start your studies the semester you were admitted to. If you have a valid reason, you can request a deferral of the study start. Please request your deferral as soon as you know you have a valid reason for a deferral.
Reasons for deferrals
Valid reasons for granting a deferral may be social circumstances, medical circumstances or other special circumstances such as caring for children, being called up for military service or civilian service, student union commissions, military training according to the ordinance (2015:613) or certain other military assignments, or deferred statutory leave in accordance with the Swedish Education Leave Act (1974:981) [HF chapter 7, § 33 (1993:100) and UHRFS (2016:1)].
Unfortunately reasons such as financial shortage concerning payment of tuition fee or living expenses, difficulties to find an apartment, preferring to pursue another study or work opportunity etc will not be sufficient for granting a deferral.
How to apply for a deferral
If you have been admitted to a programme or course at Karolinska Institutet and want to apply for a deferral, please send an email to firstname.lastname@example.org with the following information:
- Date of birth or your Swedish social security number
- Which programme/course you have been admitted to
- Application number
- Reason for requesting a deferral
- Documentation to support your request. (For example, if you request a deferral due to medical reasons, you should submit a medical statement from your physician).
A deferral is normally granted until the next start of the programme. If that is not sufficient, you must inform us in your application.
If you prefer to send your application via regular mail, please send it to:
Education Support Office
SE-171 77 Stockholm
Re-applying for studies
A granted deferral does not automatically mean that you have applied for the next start of the course/programme. You must re-apply during the next application round and submit the decision with your granted deferral. Your decision will contain instructions.
If you believe that you have wrongfully been declared as “unqualified” for the programme you have applied for, you should contact us and we will see if we can sort it out. If we do not agree, you can appeal our decision. You cannot appeal your selection result if your application has been declared qualified. Read more about appeals on universityadmissions.se.