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After applying to a Global Master's programme

What happens after you have applied for a Global Master's Programme? The admissions process is divided between UniversityAdmissions and Karolinska Institutet. We have different responsibilities.

What does UniversityAdmissions do?

Initially your application is processed by University Admissions. They check if you are required to pay the application fee or if you are fee exempt. If you are required to pay the application fee, they will not continue processing your application until they have received the payment. The deadline to pay is 3 February 2020.

Once your fee status is settled, University Admissions assess the documents you have submitted. If you have not documented your bachelor’s degree correctly, you will receive a message from them with instructions. They also assess if your Bachelor’s degree is equivalent to a Swedish Bachelor’s degree of 180 credits (ECTS). You can check the specific country requirements for more information for your country of studies.

UniversityAdmissions also assess if you meet the requirements for English proficiency.

It is important to note that UniversityAdmissions cannot guarantee that they will assess your application before the deadline to submit documents, 3 February 2020, and if you have not correctly certified eligibility by that date, your application will be considered a late application. Karolinska Institutet rarely accept late applicants to our Global Master’s Programmes. Make sure to apply early and submit your documentation according to the instructions!

What does Karolinska Institutet do?

Once your academic merits have been registered, the Admissions office at Karolinska Institutet will assess if you meet the specific entry requirements for the programme(s) that you have applied for. For example, the Global Master’s Programme in Nutrition science require a Bachelor’s degree in biomedicine, cellular and molecular biology, pharmaceutics, medicine, nutrition or the equivalent. If we need to determine if your degree can be considered equivalent, we will look at your transcript of records and the relevance of the courses included in your degree.

The merits of all applicants that meet the general and specific entry requirements are then assessed by a programme committee. The Global Master’s programmes have different CV forms that all applicants are strongly recommended to use.

The programme committee will make an overall assessment of how relevant your previous studies are to the programme, and look for merits such as extracurricular, work and research experiences within a relevant area. They are also very interested to learn about why you chose their programme, and take into consideration your statement of intent (included in the CV form). You compete with your qualifications against all other applicants to the programme.

Selection

The selection normally takes place in April, and all eligible applicants receive either an admissions offer or are placed on the waiting list to the programme. If you have been admitted to a higher priority, your lower prioritized options are deleted, so it is important to rank your applications carefully! If you are not eligible, your application does not participate in the selection. You receive a notification to your email address when the result is available on your account on universityadmissions.se.

If you are admitted

Note that it is mandatory reply to your admissions offer before deadline (usually late in April), or you will loose your study place! Instructions are sent to the email address you used when you created your account at UniversityAdmissions.se. Your notification of selection results (which is a letter of acceptance) can be downloaded from you account.

Conditions to your admission

If you are a tuition-fee paying student, there is a condition to your admission stating that you must pay the first instalment in order to start the programme. An invoice and instructions on how to pay will be sent to your email address.

If you are in you final year of studying your bachelor’s degree, there will also be a condition to your admission. You receive a message to your university admissions account when your eligibility is assessed, stating when you must be able to demonstrate that you have completed your studies in order to start studying at Karolinska Institutet.

How many are admitted to the programme?

There are a different number of study places to each Global Master’s programme, usually between 20 to 40. But all programmes admit more students than there are available study places, since we estimate that some admitted students will withdraw from their offers. KI wants to give as many students as possible an early admissions offer. We base our estimations on previous years statistics. While we are still developing our statistics page for the Global Master’s Programmes, you can check out http://statistik.uhr.se and search for MASTERHT-rounds.

If you are placed on the waiting list (reserve)

Unfortunately it is very hard to estimate chances of acceptance for waitlisted applicants, since it depends on how many admitted students decline their offers. KI admits more students than there are study places, so when an admitted student decline their place, this does not automatically lead to an offer for a waitlisted applicant. Usually there are few reserves that receive an offer.

The waiting list and reserve admission is handled by the programme staff. The admissions process goes on until the programme starts in the autumn, sometimes even after the first couple of weeks. Unfortunately we are not able to offer fee-paying students a study place after beginning of June, since there is simply not enough time for the student residency process with the Migration Board.

If you become admitted, the programme staff will contact you, usually through e-mail, and you will have at least 24 hours to answer to your offer.

If you are waitlisted at KI and receive an offer at another university, and no longer wish to remain on the waiting list, you should withdraw your application from your account on UniversityAdmissions.

If you have applied for a KI scholarship

All applicants that

  • are obliged to pay tuition fee and
  • have paid the application fee

will receive an email from KI offering to sign up as scholarship applicants between 8-22 February. The selection will be based on your merits submitted with your application via UniversityAdmissions. Read more at ki.se/scholarships.

If you have been admitted but cannot come

We know that many must wait for scholarship announcement to be able to give us a final answer, and there might be many reasons that you are not able to make it. If you are not able to start the studies, we are grateful if you decline your admissions offer as early as possible since that might be a chance for another applicant to come.

Deferral of the study start

Sometimes it is not possible to start your studies the semester you were admitted to. If you have a valid reason, you can request a deferral of the study start. Please request your deferral as soon as you know you have a valid reason for a deferral.

Reasons for deferrals

Valid reasons for granting a deferral may be social circumstances, medical circumstances or other special circumstances such as caring for children, being called up for military service or civilian service, student union commissions, military training according to the ordinance (2015:613) or certain other military assignments, or deferred statutory leave in accordance with the Swedish Education Leave Act (1974:981) [HF chapter 7, § 33 (1993:100) and UHRFS (2016:1)].

Unfortunately reasons such as financial shortage concerning payment of tuition fee or living expenses, difficulties to find an apartment, preferring to pursue another study or work opportunity etc will not be sufficient for granting a deferral.

How to apply for a deferral

If you have been admitted to a programme or course at Karolinska Institutet and want to apply for a deferral, please send an email to admissions@ki.se with the following information:

  • Name
  • Birth date or your Swedish social security number
  • Which programme/course you have been admitted to
  • Application number
  • Reason for requesting a deferral
  • Documentation to support your request. (For example, if you request a deferral due to medical reasons, you should submit a medical statement from your physician).

A deferral is normally granted until the next time the course/programme starts. If that is not sufficient, you must inform us in your application.

If you prefer to send your application via regular mail, please send it to:

Karolinska Institutet
Education Support Office
Admissions
SE-171 77 Stockholm
Sweden

Re-applying for studies

A granted deferral does not automatically mean that you have applied for the next start of the course/programme. You must re-apply during the next application round and submit the decision with your granted deferral. Your decision will contain instructions.

Appeals

If you believe that you have wrongfully been declared as “unqualified” for the programme you have applied for, you should contact us and we will see if we can sort it out. If we do not agree, you can appeal our decision. You cannot appeal your selection result if your application has been declared qualified. Read more about appeals on universityadmissions.se.