Application Part 1: to KI
How do I get started?
Start by thinking about what you would like your study abroad period to be like. Read up on the options and search for more information on KI’s web site, in exchange reports, on the partners universities’ web sites, etc. In the online application form, you will be able to rank up to six options.
How do I apply?
The application form is available online and must be submitted both electronically and as a signed hard copy. It is not possible to save a working version of the online application to complete it later. It is therefore important that you have access to a printer when you complete your application form! The original hard copy of the application (including the application form and all supplementary documents) must be submitted to the International Coordinator. Incomplete applications or applications that arrive after the application deadline will not be processed.
Deadline for applications 2021/2022
The last day to apply for exchange studies during the academic year of 2021/2022 was February 8, 2021 (at 11.00 am).
The online application will open in early January. Until then you can prepare yourself by collecting the necessary documents (see below: What to include in the application). You can also read exchange reports from previous exchange students and benefit from their experience.
What to include in the application:
1. The Application Form
- Follow the directions for the Application Form carefully.
- The application form should be completed online and submitted by email to your international coordinator, Giulia Grillo Mikrut, in one PDF containing all requested documents (Signed Application form, CV, Transcript of Records, Motivation letter in English and when relevant Documented research experience). Only digital version needed.
- Print a hard copy before you register the application, sign it and attach a photograph of yourself.
- Register the online application.
2. Curriculum Vitae (CV) in English
- Your CV should be well-written in reverse chronological order and easy to understand.
- If you do not already have a CV, a web site that can help you to get started is Europass.
- State your language skills according to the EU CEFR scale.
- You do not need to send any supporting documentation, but should be prepared to produce it on request.
3. Transcript of Records
- A Transcript of Records in English from the Ladok register should be included in your application as proof of your study merits. It can be obtained by yourself directly from "Ladok on Web". No stamp or signature is required on this document.
- If you are lacking 7,5 hp or more for your application, you should attach an appendix explaining why.
4. Motivation Letter in English
- A personal statement of motivation should be written in English and be a maximum of one A4 page in length, using the Times New Roman, 12 point font.
- Your motivation letter is an important part of your application and should therefore be well-written. Present yourself briefly in the introduction and bear in mind that the letter should deal with why you wish to take part in an exchange. Experience and special interests referred to in the letter should be relevant to your application.
5. Documented research experience
- In case you have research experience (such as a summer internship at a lab, etc.) outside of your regular Bachelor's and Master's programme, include a certificate, diploma, or letter from the supervisor – must be signed and stamped.
A letter of reference is no longer a requirement from BIONK.
Step by step instructions for how to complete and submit the electronic application form:
1. Application Form
- Read through the application form before you start.
- Read all the notes carefully.
- Fill in the details. You may change, erase, switch and arrange things as you like during this phase, but you cannot save a copy of your application to continue at a later stage.
- When you have completed all the details, you should summarise your application by clicking on "Show summary" at the bottom of the form.
- Read through the summary and check that everything is correct.
- You can close the summary window, go back to the form and change it as many times as you like.
- Click on "Show summary" again after each change. You should not proceed to the next stage until you are satisfied with the application/summary.
- Once you are satisfied with the summary, click print at the bottom of the summary page.
- Please note that you must print the summary before you register the application electronically.
4. Submit the electronic application form
- After you have printed a hard copy of the application form, click "Submit" at the bottom of the summary page.
- Your details will not be recorded in the database until you have submitted the application form.
- Until this point you can work completely freely, make changes, switch between the form and summary, etc but once you have submitted your application, you can no longer change the details.
- You will immediately receive an acknowledgement on the computer that your application has been registered.
- Your application will have a unique registration number.
- Make a note of the registration number or print out the acknowledgement.
- The results of the year’s application round will be presented on the web and these numbers will then be used as ID numbers.
6. Submit the full application with supplementary documents
Please note that in addition to submitting the application form electronically, you must also scan and send your complete application (the signed application form including appendices) as one PDF to Giulia Grillo Mikrut in time for the application deadline. No paper copy is required. Only properly scanned documents are accepted, so please do not send photocopies or pictures of the application (jpg-format).
Selection and Nomination
Eligibility for exchange studies
In order to be eligible for exchange in semester 3, you must have passed all your courses from semester 1, as well as the courses in Laboratory animal science in theory and practice (4.5 credits), Applied communication in biomedicine 2 (5 credits) and Bioinformatics (5.5 credits) in semester 2, at the latest on April 15.
In order to be eligible for exchange in semester 4, you must have passed all the courses from semester 1 and 2, and be registered at all courses at semester 3, on September 15.
BIONK has decided on a number of selection criteria for exchange studies within the Master’s Programme in Biomedicine. You must comply with a number of basic requirements:
- Study results: demonstration of your competence to continue your studies at KI at the time of your departure.
- Language skills: your mastery of the language of instruction at the foreign university or how you plan to acquire the necessary language skills.
- Good ambassador: you have to be a good ambassador for Karolinska Institutet. As an exchange student from KI, you will be representing KI at the host university. You will be a small part of the image that the host university has of KI, and furthermore a guarantee of continued student exchange.
- Statement of motivation: your statement should demonstrate that you are motivated to study abroad, and if applicable provide evidence of interest in a particular course, university, country etc.
- Erasmus rules: as an Erasmus student you must also comply with the requirements posed by the EU Commission in Brussels – you must have studied at a college/university for at least one year and remain away for at least 3 and not more than 12 months. You must be an EU citizen or be entitled to reside in Sweden on a permanent basis.
If you fulfil the basic requirements your application will then be considered for nomination according to the following criteria:
- Study results: better study results give higher priority. (0-5 points)
- Research experience in relevant fields. If you are claiming research credentials, you must enclose certification from your research supervisor or the equivalent with the application. (0-5 points)
- Active participation in any of KI’s associations such as MF, Global Friends or BUS. (0-2 points)
- Letter of motivation. (0-1 point)
- Overall assessment: special interest in a particular course or university will be considered in the event of otherwise equal credentials: other activities and credentials of interest, for example activity in other relevant associations. (0-4 points)
- Interview or decision by lot: if it is difficult to distinguish between applicants, BIONK may call applicants for interview or decide priority by the drawing of lots.
Once the application deadline has expired, the nomination committee of BIONK, will make its choice in accordance with the above criteria and place the applicants in order of preference. The university exchange places will then be allocated in order of priority. Unfortunately it may happen that all exchange places at a particular university are taken, in which case applicants will be placed on a waiting list.
As soon as a decision has been taken by BIONK you will be informed as to whether you have been nominated for exchange studies and will then receive further information and directions from the international student coordinator. However, it is you yourself who will apply to the university abroad after a formal nomination has been sent by KI to the partner university.
It is important to understand that you have NOT been accepted for exchange studies at the university abroad until you have received definitive confirmation from the partner university. Do not make any travel arrangements until you have received a Letter of Acceptance from our partner university.