Application - Bachelor's Programme in Biomedicine

Application Part 1: to KI

How do I get started?

Start by thinking about what you would like your study abroad period to be like. Read up on the options and search for more information on KI’s web site, in exchange reports, on the partners universities’ web sites, etc.

In the online application form, you will be able to rank up to six options.

How do I apply?

The application form is available online and must be submitted both electronically and as a signed PDF copy to your international coordinator (giulia.grillo.mikrut@ki.se). It is not possible to save a working version of the online application to complete it later. It is therefore important that you have access to a printer when you complete your application form! The original copy of the application (including the application form and all supplementary documents) must be submitted as PDF to the International Coordinator. Incomplete applications or applications that arrive after the application deadline will not be processed.

Deadline for applications 2021/2022

The deadline for exchange studies during the academic year 2021/2022 has now passed.

The last day to apply for exchange studies during the academic year of 2021/22 will be 5 February, 2021 at 10am. The online application will open on January 7th 2021. Until then you can prepare yourself by collecting the necessary documents (see below: What to include in the application). You can also read exchange reports from previous exchange students and benefit from their experience.


What to include in the application:

1. The Application Form

  • Follow the directions for the Application Form (see below) carefully.
  • The application form should be completed online and submitted via e-mail as PDF to giulia.grillo.mikrut@ki.se. Only digital version needed.
  • Print a hard copy before you register the application, sign it and attach a photograph of yourself.
  • Register the online application. 


2. Curriculum Vitae (CV) in English

  • Your CV should be well-written in reverse chronological order and easy to understand.
  • If you do not already have a CV, a web site that can help you to get started is Europass.
  • State your language skills according to the EU CEFR scale.
  • You do not need to send any supporting documentation, but should be prepared to produce it on request.


3. Transcript of Records

  • A Transcript of Records in English from the Ladok register should be included in your application as proof of your study merits. It can be obtained by yourself directly from "Ladok on Web". No stamp or signature is required on this document.
  • The Transcript must be signed and stamped by an administrative officer at KI, such as the staff at the Info Desk.


4. Motivation Letter in English

  • A personal statement of motivation should be written in English and be a maximum of one A4 page in length, using the Times New Roman, 12 point font.
  • Your motivation letter is an important part of your application and should therefore be well-written. Present yourself briefly in the introduction and bear in mind that the letter should deal with why you wish to take part in an exchange. Experience and special interests referred to in the letter should be relevant to your application.


5. Documented research experience

  • In case you have research experience (such as a summer internship at a lab, etc.), include a certificate, diploma, or letter from a supervisor – this must be signed and stamped.

 

Application Form

The updated list of our partner universities will be uploaded shortly.

Registration opens on January 7th and closes on February 5th.

The deadline of the application for exchange studies during the academic year 2020-2021 is February 5th 10am.

Link to the Application form for 2021/2022.



Step by step instructions for how to complete and submit the electronic application form:

1. Application Form

  • Read through the application form before you start.
  • Read all the notes carefully.
  • Fill in the details. You may change, erase, switch and arrange things as you like during this phase, but you cannot save a copy of your application to continue at a later stage.
  • When you have completed all the details, you should summarise your application by clicking on "Show summary" at the bottom of the form.

2. Summary

  • Read through the summary and check that everything is correct.
  • You can close the summary window, go back to the form and change it as many times as you like.
  • Click on "Show summary" again after each change. You should not proceed to the next stage until you are satisfied with the application/summary.

3. Print

  • Once you are satisfied with the summary, click print at the bottom of the summary page. 
  • Please note that you must print the summary before you register the application electronically.

4. Submit the electronic application form

  • After you have printed a hard copy of the application form, click "Submit" at the bottom of the summary page. 
  • Your details will not be recorded in the database until you have submitted the application form.
  • Until this point you can work completely freely, make changes, switch between the form and summary, etc., but once you have submitted your application, you can no longer change the details.

5. Acknowledgement

  • You will immediately receive an acknowledgement on the computer that your application has been registered.
  • Your application will have a unique registration number.
  • Make a note of the registration number or print out the acknowledgement.

6. Submit the full application with supplementary documents

Please note that in addition to submitting the application form electronically, you must also scan and send your complete application (the signed application form including appendices) as one PDF to giulia.grillo.mikrut@ki.se in time for the application deadline. No paper copy is required. Only properly scanned documents are accepted, so please do not send photocopies (jpg-format).

 

Selection and Nomination

Is it difficult to be selected?

It depends on where you wish to go. Some universities are always more popular, but in general the possibilities of going on exchange are good. The following basic criteria need to be fulfilled in order to be nominated for exchange studies at the Bachelor’s programme in Biomedicine:

Study merits:

  • That you have passed all your courses in the programme before the exchange studies, checked April 15 or September 15 depending on when the exchange takes place.
  • In order to be eligible for exchange in semester 3 you have to have completed the entire semester 1 and the course Medical Biochemistry from semester 2 on at the latest on April 15.
  • In order to be eligible for exchange in semester 6, you must have passed all the courses from semester 1-4 on September 15. Moreover, you must have passed Moment 1/Part 1 on the course Molecular Oncology and Applied Biostatistics, in addition to having participated in the obligatory sessions of Molecular Medicine.
  • Studying abroad usually requires more of a student - for example in terms of individual study skills, and being able to adapt to different pedagogical techniques - than studying in Sweden. In order to succeed with your exchange studies, it is therefore important that you have good study merits from KI.

One year at KI: i.e. at least 60 ECTS must be completed in the Biomedicine programme in order to be nominated for exchange. 

Language skills: that you master the language of instruction at the university abroad or have a plan for how to acquire those skills. You are advised to specify your language skills according to the CEFR scale.

Being a good representative for KI: As an exchange student from KI you represent KI at the partner university abroad. You shape the image that the partner university have of KI, and therefore you have an important role for continued exchange of students. You are expected to contribute to the recruitment of exchange students from our partner universities. 

The motivation letter: should state why you are motivated for exchange studies and any possible documented interest in a specific area of research, course, university or country. The motivation letter must be written in English. 

Erasmus+ rules: If you are going abroad within Europe the rules require that you are abroad for at least 90 days in order to receive the Erasmus stipend.


If you fulfil the basic criteria, your application is evaluated according to the following criteria:

  • Study merits: better results are prioritised. (0-5 points)
  • Research in the relevant area, not a Bachelor project but for instance summer research school. Please note that if you have research experience you need to include a certificate or diploma as proof of your experience with your application. (0-5 points) 
  • Promotional work for Karolinska Institutet: for instance if you have been active as a KI ambassador or in organisations such as BUS, BIONK, Programnämnden or MF. (0-2 points)
  • Motivation letter. (0-1 points)
  • Completed exchange studies in Leiden in semester 3 or 4. (0-1 points)  
  • Overall judgment: if there is a specific interest in a specific course or university. Other relevant activities or volunteer work of interest count as merits. (0-4 points) 
  • Interview or drawing of lots: if there are difficulties in ranking students with merits that are equal, BIONK may draw the lot or call the students to an interview. 


How does the selection work?

After the application deadline BIONK will make the ranking according to the rules above and the students who have applied will be ranked according to their merits. Thereafter the available university places abroad will be divided according to the ranking list. The students that do not receive their first-hand choice may remain on the waiting list for their top choice (notify the International Coordinator - see contacts section). 

 

Nomination

As soon as the decision has been made by BIONK in February/March you will receive an email informing you that you have been nominated for exchange studies. In this email you will receive further instructions and information from the International Coordinator (see contacts). Note that you need to accept or decline your exchange place according to the deadline stated in this email. Upon acceptance of your exchange study place, the international coordinator will inform the partner university. At that point you will start the application process at the university abroad. 

Revision of guidelines for nomination (from May 2020 and onwards)

If a student defies his/her nominated place and applies instead for an exchange place in the second nomination round, he/she will be placed last in the list of applicants.

Note that you are not accepted for exchange studies until you have received an official letter of acceptance from the partner university. Please do not make any travel arrangement until you have receive a Letter of Acceptance from our partner university.

 

Application part 2: to the partner university

When you have received the nomination for exchange studies from BIONK you need to start planning your studies and application to the partner university abroad. 


Apply to the partner university

The International Coordinator contacts the partner university and nominates you for exchange which means that you will have to fill out a formal application to the partner university. Most universities have their application forms and procedures on their websites. The application procedures differ between universities and it is important that you find out the application process for the university you are applying for, which documents you need and when the deadline is. It is your own responsibility to complete the application on time but the International Coordinator will be happy to help you and answer questions.


Planning your studies - coursework or project

When you apply for exchange studies you need to specify which courses you are going to take or which project you are going to do. This can take time so start early! Most universities abroad have project databases or will assist or give advise in looking for a suitable project. The Travel reports from previous exchange students are a good source of information. When you have found a supervisor abroad, contact Jonas Sundbäck and confirm that the project is OK. You will also need a supervisor at KI. A Learning Agreement will be signed before you go abroad.


Checklist

  • The International Coordinator notifies the university abroad that you have been nominated
  • Find out application procedures and deadlines
  • Look for a supervisor/establish which courses you are going to take abroad
  • Contact the Academic Coordinator (Jonas Sundbäck) to discuss your project plan
  • Get your Learning Agreement signed
  • Send the application form along with all necessary documents

Note that you are not accepted for exchange studies until you have received an official letter of acceptance from the partner university.