Planning your arrival

On this page we have gathered useful information for newly admitted students to our global bachelor's and master's programmes to ensure a smooth start to your studies.

There is a number of things to think about before you arrive to Stockholm, and we are here to guide you through the process.

Follow the bellow steps to be sure you receive the information you need.

Information checklist

1. Read the pre-arrival guide

The Pre-Arrival Guide for Global Bachelor's and Master's Students is your guide as a new student. It includes detailed information and checklists that will help you plan your journey – both before you travel abroad and after you arrive in Sweden.

2. Check your email for newsletters

Important information will also be sent to you once a month from our study guidance email. Check for the subject line "News for Admitted students". You will receive your first email shortly after the announcement of the admission results. If you can't find them, please check your spam filter as well. You will also receive a programme specific newsletter with information about what to expect out of your first couple of weeks at KI as a student at your programme.

3. Join our Pre-Departure webinar

Join our Pre-Departure Webinar on April 19 2022 at 15:00 CET for pre-arrival information and the opportunity to ask questions to our staff. A current international student will also be there to answer any questions about student life. You will receive an invitation directly to your email. A recording of the webinar will be uploaded to our YouTube channel.

Key dates

  • Accept your offer of admission: 1 May (master's), 10 May (bachelor's)
  • Scholarship notification: 28 April (Swedish Institute) 29 April (Karolinska Institutet)
  • Tuition fee deadline: 20 May (master's), 31 May (bachelor's)
  • Apply for accommodation with KI Housing: 19 June
  • Introduction Ceremony: 25 August
  • Programme start: 29 August

Connect with our digital ambassadors

You may also want to connect with our digital ambassadors to learn more about student life at Karolinska Institutet.

Please note! If you have questions about your results, residence permit, insurance, course start etc. please find contact details to our staff at the bottom of this page.

To connect with our digital ambassadors:

Residence permit

As a non-EU/EEA citizen, you will need to contact the Swedish Migration Board (Migrationsverket) to arrange for a residence permit. We strongly recommend that you initiate the residence permit application procedures as soon as possible after you receive your notification of selection results. All residence permit enquiries are handled directly by your embassy and the Swedish Migration board. You will need to provide them with exact semester dates, you can find them on our Academic calendar page.

> Read more about applying for residence permit


There is a lack of student accommodation in the Stockholm area.

Fee-paying master's and bachelor's students (including those receiving scholarships) are guaranteed accommodation with KI housing, but must still apply for this via KI housing's website as soon as they have received their notification of selection results. EU/EEA and Swedish students must arrange for accommodation in Stockholm on their own.

It is very important to start looking for and signing up for lists of accommodation as soon as possible after receiving your notification of acceptance. Exact semester dates can be found on our Academic calendar page.

>Read more about accommodation


Before arriving in Sweden, you need to review your insurance coverage. In order to be fully covered, all students are strongly advised to take out their own insurance for illness and accidents. Most insurance companies require you to have insurance before you leave your home country so please read the instructions carefully.

>Read more about insurances

Medical care

If your study programme is more than 1 year in length you are eligible for a Swedish personal number and automatically fall under the Swedish healthcare system. You will receive a letter to your place of residence identifying your local healthcare center for check-ups and appointments and of course you can go to the emergency department of a hospital should you need to.

>Read more about medical care

Living costs and funding

The cost of living in Sweden is quite high compared to other countries and international students must be prepared for this. Students have to finance their stay in Sweden with grants, study assistance from their home country and/or personal funds as Karolinska Institutet is not able to offer financial support to students for their living costs. When applying for a residence permit you must prove to the Swedish Migration Agency that you will have a guaranteed sum of money at your disposal throughout the entire period of your studies. The amount is SEK 8,694 per month for ten months of the year. If you wish to bring your family you must show that you have at your disposal an additional SEK 3,622 per month for your spouse and SEK 2,173 per month per child.

> Read more about living costs and funding

> Read more about working while studying

Opening a bank account

It's not always necessary for international students to open a bank account in Sweden while studying here. But if you need one, be prepared that it can be rather tricky for international students due to strict regulations and security aspects.

Read more about opening a bank account

Pick-up service

To make your arrival in Stockholm as smooth as possible, we offer a pickup service for international students officially accepted to one of our programmes. Upon arrival in Stockholm, take the airport coach (Flygbussarna) to the Stockholm City Terminal, where you can be met and escorted to your accommodation. You will be travelling by public transport to your accommodation, and you will be able to buy your public transport ticket at the City Terminal.

As soon as you have the details for your arrival in Stockholm, please e-mail the following to and a student representative will contact you to set up the call:

  1. Date and time of arrival
  2. Flight number and airport
  3. Accommodation in Stockholm
  4. Mobile phone number (preferably connected to WhatsApp)

Transportation from the Airport

There are several ways to get to Stockholm City Terminal from one of Stockholm's three airports, Arlanda, Bromma and Skavsta. The best option is usually Flygbussarna Airport Coaches. You can also use SL - Stockholm Public Transport.

Getting you keys

If you will be staying with KI Housing you will receive an email from KI Housing with information on how to pick up your keys upon arrival. Please note that key pickup procedure differs depending on what area you will be staying in.

You can find more information about the arrival procedure on KI Housing's website.

Introduction Ceremony

You are invited to Karolinska Institutet’s introduction ceremony for international students in Aula Medica on Thursday, August 25. The ceremony will include practical information about studying at KI among many other things. You can find out more about it on the Introduction week website.

Swedish course

All international students on bachelor's and master's level are offered a complimentary evening course in Swedish during the first semester. The course is offered as an evening course once a week for ten weeks and starts once a month throughout the semester.  

If you would like to learn Swedish before you arrive, the Swedish Institute offers a free beginners course online.


  • For questions regarding your results, please contact the Admissions Office.
  • For questions related to your programme, registration and roll call, please check the contact details in your Programme Welcome Letter.
  • For questions on any of the topics covered on this page, please send an email to

Pre-arrival guide 2022