Digital application for credit transfer using Ladok

Karolinska Institutet is conducting a pilot project with digital application for credit transfer using Ladok. During the implementation period, students from the following programmes should submit their credit transfer applications using Ladok:
• Study Programmes in Specialist Nursing
• Study Programme in Occupational Therapy
• Master's Programme in Translational Physiology and Pharmacology wanting to transfer credits for elective course/s.

During the implementation period, applications are restricted to the above mentioned programmes.

All other applications are referred to the information available on the All course- and programme websites regarding application for credit transfer.

Information for students using digital application for credit transfer

Prepare your application in good time

Submit your application for credit transfer well before the course starts.
If you want to transfer credits for an elective course, you need to check the rules for your programme regarding electives and credit transfer – see the programme web page.
You may be asked to provide additional information to your application by a specific date. If the information is not submitted on time, the application will be assessed based on the existing documents.
Your application will be processed promptly, but note that it may take up to eight weeks before you receive a decision.
If you have not received a decision by the start of the course, you must begin the course.

Before you apply - prepare the following

Save all attachments as PDF documents. You may need to present the original documents.
You can use the free-text field in the application to include links to course- and programme syllabi from Swedish universities.
Have the course codes ready.
If you want to claim prior learning, such as work experience, you must attach an employer’s certificate and a self-assessment. Use the self-assessment template available under “Documents.”

If you have questions about your application, contact your programme administrator, study counsellor, or examiner of the course.

Requirements for attachments

Attachments must be electronic originals or scanned copies of paper originals.
Screenshots are not accepted.
Certificates from Swedish universities must be verifiable.
Other certificates must be certified copies.
Links to course and programme syllabi from Swedish universities can be entered as free text on the last page of the application.

Required attachments

The following must be included as attachments to your application i Ladok.

Transcript of Records
The transcript must show the university’s name, grades and grading scale, as well as the date of issue.
The transcript must be verifiable if it comes from Ladok; otherwise, it must be certified.
Transcript from a university outside of Sweden: Provide the transcript both in the original language and with an English translation.
The transcript must include the university's name, course titles, scope of studies, grade and date of issue.
The transcript must be certified.
Course syllabus or equivalent
The syllabus must state the course name, course code, structure, level, scope, examination format, and reading list. You may enter a link to the syllabus in the free-text field at the end of the application.

For exchange studies your Learning Agreement must also be attached to your application in Ladok.
For other prior learning or work experience Employer certificates and other documents verifying your qualifications (prior learning) must be included in your application in Ladok. You must also attach a self-assessment; see the template below.
All documents must be certified.

What consequences does Credit transfer have for your studies?

You have the right to request credit transfer for all previous education and work experience. However, this does not apply if there is a substantial difference between the knowledge and skills you claim and the intended learning outcomes of the education for which the credits are sought.

Please be informed

That if your application is approved you are not entitled to attend in the course you have transferred credits to.
If you have a grant from the Swedish student finance CSN this will not be paid for the transferred credits.
The courses within a program build on each other and must be taken in the order specified in the syllabus. If you are enrolled in a program, the credit transfer may therefore result in a break in your studies for the equivalent time you would have taken the course. In that case, you should contact the student counsellor.
You cannot withdraw an approved application after the appeal period (3 weeks after the decision).

Prior learning refers to the combined competence a person has, regardless of whether they have formal proof of it or not. (Swedish Association of Higher Education Institutions, Recommendations for the work on validating prior learning in higher education, ref. no. 42/03). This may be because the student’s knowledge, skills, and attitudes have been acquired through work experience or education outside higher education, or due to the absence of proof or syllabi from higher education.

Read more about how an application for assessment of prior learning can be made.

Certificates from universities and higher education institutions

Certificates from universities and higher education institutions must be verifiable.
To verify a certificate from Ladok, follow the link provided at the bottom of the transcript from Ladok. When the personal identity number and the control number shown on the certificate are entered, a copy of the certificate will be displayed in the browser.

Copies of original documents

Other documents that are copies of original documents must be certified. This means that someone other than yourself confirms on the document that it corresponds to the original and writes their name: name in print, signature and phone number. The person certifying must have seen the original document.
You can ask someone you know or a public official to certify your documents. You can also get assistance with certification from a Notary Public at the County Administrative Board.

Contact Information

Contact details for the programme administrator and examiner can be found in Canvas and on the course web page.
Contact details for the study counsellor are available on the programme web page.
On the page All course and programme websites, you will find links to all courses and programmes. To access a course within a programme, go to the programme web page first.