Office 365 for students

As a student at Karolinska Institutet, you have access to Microsoft Office 365 for students. You have access to several services within Office 365, which give you the opportunity for collaboration and communication with for instance other students and your teachers. Since before, your e-mail is provided via Office 365 and now you have the opportunity to also use MS Office and several other functions.


You have to be a current student at KI (registered on a course) to be able to take part of this offer.

Office software (MS Office)

You can create and edit for instance Word-, Excel- och PowerPoint-files directly in your web browser with the web browser version of Microsoft Office. You can also, free of charge, download up to five licenses of the Microsoft Office-package on your units.

The following programs are included in MS Office:

  • Word
  • Powerpoint
  • Excel
  • OneNote
  • Outlook
  • Publisher
  • Teams 

Document storage (OneDrive)

As a student you will get a 1 TB storage space for your files in the cloud, which can easily be accessed through your browser, or directly from the Office applications on your computer. Please keep in mind that you are responsible for the materials you upload on OneDrive and handle in the applications.

Office 365 on mobile units

Office 365 works on iPhone, iPad, Android- och Windows phones but not on Android tablets.


  1. Go to:
  2. Login with you KI-student email and password
  3. Download and install Office

Free of charge for students at KI

The service is free of charge for all students at Karolinska Institutet. You choose if you want to use the service or not.

How safe is Office 365?

Karolinska Institutet tends to safety and integrity. With help from central authentication structures, KI guarantees that the student’s password does not leave KI’s IT infrastructure when logging in to Microsoft and Office 365.

More information about handling data in Microsofts cloud services (in Swedish)


Karolinska Institutet provides no user support.

The IT Office at Karolinska Institutet makes sure that the authentication is functioning towards Office 365 and Microsoft.

What happens with Office 365 when I finish my studies?

The offer applies to active students at Karolinska Institutet. When you finish your studies at KI, your Office 365 account will be closed. Be sure to copy the data (emails, attachments, OneDrive etc.) which you want to save before your account is closed. If you want to continue using Office 365 – please contact Microsoft for a private license.

Control of active students (enrolled at course) will take place at the following dates:

  • Autumn semester: 1/10
  • Spring semester: 1/4

Please ensure that you are an active student (enrolled on a course) before these reconciliation times, otherwise you will not be able to use your Office 365 account anymore.


Karolinska Institutet reserves the right to activate various functions within the frame for Office 365.

For the moment, only students at Karolinska Institutet can use Office 365 for private use. Karolinska Institutet’s employees will be given the same offer when the student implementation is done and fully functioning.

Right now, there is no automatic synchronisation between the student’s and the teacher’s calendars, this might change in the future.

As a student, you might have to authenticate yourself on a regular basis by stating your username and password when you start the Office-package. This is a safety measure to confirm that you are an active KI-student.

In case of a longer study break you will lose access to Office 365 as you are not a registered active student, see more info above.